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A clear, objective, and detailed description of the incident(s), including specific dates, times, and locations.

How to Write Up an Employee: 11 Common Situations - BambooHR x3ooox

Clear steps for improvement, including what behavior must stop and what must begin. A clear, objective, and detailed description of the

Example: "On April 28, 2026, [Employee Name] was 45 minutes late for their shift," rather than "[Employee Name] is lazy". and detailed description of the incident(s)

A clear statement of what will happen if performance does not improve (e.g., suspension, termination).

Focus on facts, not emotions. Avoid personal opinions and stick to observed behaviors.